Accommodations and Travel
Housing
Reservation Form Deadline: March
13, 2014
Asilomar Conference Grounds
The conference will be held at the
Asilomar Conference Grounds
in Pacific Grove, California. This 107 acre protected
coastal state park is located on the Monterey Peninsula. With miles of trails
that lead you along the beautiful coastline as well as
through the park, it is the perfect environment in which to
learn, share research and meet with colleagues.
All Asilomar rooms have private baths and complimentary Wifi. All
rates are per person and include meals, beginning with
Sunday dinner and concluding with Friday lunch. No refunds
are available for missed meals. Infants under 2 years of age
may stay in your room with no charge. Children from 3-12
years old are charged the special rate of $279.60 provided
there are two adults in the room. No pets are allowed on the grounds.
Housing Fee
The housing fee indicated below is per person. Each person requiring housing must complete the
housing form and send it to Asilomar. If you select a double
room and indicate a roommate, that means that you intend to share the room but
does not automatically register that person for your room.
Anyone sharing your room (including those registering as
"Guests") must also complete a housing form. Please be sure that you and your
roommate list each other on the registration form. If you do not request a specific roommate, one will be
assigned based on gender and room request.
Accommodation: |
Single |
Double |
Historic Room |
$1,079.35 per person SOLD OUT |
$730.60 per person SOLD OUT |
Standard Room |
$1,255.35 per person |
$818.60 per person |
The housing fee includes five nights accommodations and
meals beginning with dinner on Sunday, June 8 through lunch
on Friday, June 13. The housing fee does not include the
meeting registration fee. You must register for the
conference separately.
For any questions regarding housing, please contact Betty
Forbes at 831-642-4219 or Forbes-Betty@aramark.com.
Housing Cancellations
If you must cancel your housing, please contact
forbes-betty@aramark.com.
A full refund, less a service charge of $100 per person is
given for cancellations received in writing (letter, fax or
email) by April 8, 2014. No refunds can be made for
cancellations received on or after April 9, 2014.
Guests
Guests are those who will not be participating in the conference but want to
stay at Asilomar with a meeting attendee. Guests need to
register for housing which includes all meals. Please note,
guests will not be permitted in any scientific sessions including the poster sessions.
Check-in
Check-in begins at 4:00 pm on Sunday, June 8 in the Administration Building. Check-out is at 11:00 am on
Friday, June 13, 2014.
Meals
If you plan to attend the conference but will not be staying at Asilomar,
you can purchase a meal plan for $381.85. The meal plan
includes dinner on Sunday, June 8 through lunch on Friday,
June 13. Meal plans must be purchased using the
Asilomar reservation
form.
Please indicate your meal preference for the banquet on
the registration form. On Friday, June 13 box lunches will be available for those who reserve them in advance. Please indicate on the registration if you would like a box lunch instead of eating in the dining hall.
Travel/Ground Transportation
Monterey is the closest commercial airport to
Asilomar. Taxis cost approximately $30. The airport is about
25 minutes from Asilomar. Ground transportation options
include:
Driving Directions
From San Francisco / San Jose
Asilomar is approximately 120 miles south of downtown San
Francisco (about 105 miles from San Francisco International
Airport) and about 75 miles south of San Jose. Take 101
south to 156 West. Take 156 West to Highway 1 South, through
Monterey to the Pebble Beach / Pacific Grove exit, turn
right on Holman Highway / 68 West. Stay on Highway 68
West/Holman Highway for 3.5 miles until it becomes a city
street called Forest Avenue. Continue on Forest Avenue for
about 1 mile and make a left turn onto Sinex Avenue. In just
under 1 mile, Sinex Avenue ends right at the front gates to
Asilomar.
From Los Angeles
Asilomar is approximately 325 miles from downtown Los
Angeles (about 310 miles from LAX). Take 101 North though
Salinas to 156 West. Take 156 West to Highway 1 South,
through Monterey to the Pebble Beach / Pacific Grove exit,
and Highway 68 West. For about 3-1/2 miles you will then be
on a portion of Highway 68 West that is also called the
Holman Highway. Stay on Highway 68 West/Holman Highway until
it becomes a city street called Forest Avenue. Continue on
Forest Avenue for about 1 mile and make a left turn onto
Sinex Avenue. In just under 1 mile, Sinex Avenue ends right
at the front gates to Asilomar.
From Salinas
Take Highway 68 West to Highway 1 South to Highway 68 West
to Pacific Grove. Just past the Monterey Peninsula Airport,
Highway 68 West overlaps Highway 1 for about 5 or 6 miles.
Stay on Highway 68 West/Highway 1 and take the Pacific Grove
exit. For about 3-1/2 miles you will then be on a portion of
Highway 68 West that is also called the Holman Highway. Stay
on Highway 68 West/Holman Highway until it becomes a city
street called Forest Avenue. Continue on Forest Avenue for
about 1 mile and make a left turn onto Sinex Avenue. In just
under 1 mile, Sinex Avenue ends right at the front gates to
Asilomar.
Phone, Packages and Parking
To enhance the retreat like atmosphere, there are no phones in the rooms. The address and phone
number is Asilomar Conference Center, Attendee Name, c/o Chlamydomonas Conference, PO Box 537, Pacific Grove, CA 93950, Phone: (831) 372-8016, Fax: (831) 372-7227.
Complimentary parking is available for those staying at Asilomar.
Roommate Bulletin Board
An electronic bulletin board is available to facilitate finding a
roommate. Registrants can post messages regarding what type
of roommate they are looking for (male or female to share a
double, or triple) and the participants will respond directly to the registrant.
If an attendee would like to bring a guest, they guest must fill in a registration/housing reservation form and indicate their roommate on the form. Please be sure that both people indicate each other as roommates. The guest does not need to pay a meeting registration fee if they are not attending the meeting.
Visa & Passport Information
As part of security procedures, applications for visas are sent to the U.S. State Department for a security review. For further information, visit the State Department Web site at http://travel.state.gov/visa. You can also visit the "International Visitors Office" Web site at http://www.nationalacademies.org/visas.
International Visitors
Visitors traveling to the United States from all countries (including the visa waiver countries) are required to register personal details online at least three (3) days in advance of travel. The Department of Homeland Security (DHS), Electronic System for Travel Authorization (ESTA), is a free, automated system used to determine the eligibility of visitors to travel to the United States. It collects the same information as the paper I-94W form you usually complete enroute to the United States. ESTA applications may be submitted at any time prior to travel. An ESTA authorization generally will be valid for up to two years. DHS recommends that travelers submit an ESTA application as soon as they begin travel plans. Click here for further details.
VISAS
Meeting attendees are advised to apply for a visa as early as possible (at least three months before visa is needed). Registration refunds will not be issued for denied visas. As part of security procedures, applications for visas are sent to the U.S. State Department for a security review. For further information, visit the State Department Web site. We advise scientists traveling to the United States to apply for a visa as early as possible (at least six months before the visa is needed). Please check with your local U.S. consulate or embassy to find out the earliest that you may apply for a visa. For further information and a list of your local US embassy (or consulate), please click here.
To assist you with the Visa application process:
- Apply for a visa at least six (6) months in advance. For countries that are on the State Sponsors of Terrorism List, the State Department suggests applying for a visa six (6) to eight (8) months in advance.
- Provide your entire trip itinerary, including travel to any countries other than the United States, at the time of visa application.
- If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.
- Provide proof of scientific status. For example, proof that you submitted an abstract for the meeting. Do not wait until you receive notification that your abstract has been accepted before applying for a visa. It is very rare that an abstract is denied. If your abstract followed the rules and guidelines, it will be programmed.
- Provide meeting Web site (www.chlamymeeting.org) and copy of your letter of invitation.
- Provide evidence that you are intending to return to your country of residence. This includes such things as:
- family ties in current country of residence
- property ownership
- bank account
- an employment contract or statement from employer showing that position will continue after the dates of the meeting
- Requirements vary by passport-issuing country and citizenship (not merely residency).
- Click HERE to download a “step by step” outline of today’s U.S. visa procedures.
NOTE: Some consulates may have backlogs in scheduling visa interviews so applicants should first contact the consulate to determine what
wait times for interviews are.
VISA Problems
For applications that have not been approved 30 days after the interview you should complete an online questionnaire. You will be asked to name the meeting (International
Conference on the Cell and Molecular Biology of Chlamydomonas) and explain the purpose of your visit. Click
here for visa wait times.
Visa Waiver Program (VWP): The Visa Waiver Program (VWP) enables nationals of 36 participating countries to travel to the United States for tourism or business (visitor [B] visa purposes only) for stays of 90 days or less without obtaining a visa. To learn more about the VISA Waiver Program,
click here.
USA Visa Policy Resources – click here.
PASSPORT INFORMATION
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