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Important Dates:

September 24, 2013
Abstract Submission Opens

Conference Registration Opens

November 5, 2013
Deadline for Workshop Requests
December 9, 2013
Abstract Submission Deadline
December 22, 2013
Larry Sandler Award Submission Deadline
February 3, 2014
Deadline for Early (Discounted) Conference Registration
February 28, 2014
Deadline for Hotel Reservations


2014 Meeting Organizers:


Daniela Drummond-Barbosa
Elissa Lei
Mihaela Serpe
Mark Van Doren

Guidelines for Making Poster Presentations



All posters will be located in the Grand Exhibit Hall at the Town & Country Resort & Conference Center. Authors should mount their posters on Wednesday, March 26 from 5:00 PM until 11:00 PM. You must be wearing your official meeting badge to gain entry to the Exhibit Hall.





Each author is allotted one-half of a 4'h x 6'w board, or net space of 3'8" (111.8 cm) HIGH by 2'10" (86.36 cm) WIDE and posters should be formatted in PORTRAIT/VERTICAL format. Posters using more space than allotted will be removed.  Posters will be displayed throughout the duration of the meeting and may be viewed 24 hours a day beginning Wednesday, March 26, at 5:00 PM until Saturday evening. All posters must be removed from the boards by 11:00 PM, Saturday, March 29. The GSA staff, the hotel staff, and the personnel breaking down the boards will not be responsible for posters left on boards by their authors. Work crews will remove posters that remain on the poster boards after 11:00 PM Saturday.

Poster sessions are scheduled as follows:


Thursday, March 27:
  Poster Session
  2:00 PM-3:00 PM Even-numbered poster authors must be at boards
  3:00 PM-4:00 PM Odd-numbered poster authors must be at boards
  Poster Session
  8:00 PM-11:00 PM Open Poster Viewing (authors need not be present)
Friday, March 28:
  Poster Session
  2:00 PM-4:00 PM       Open Poster Viewing (authors need not be present)
  Poster Session
  8:00 PM-9:00 PM "C" poster authors must be at boards
  9:00 PM-10:00PM "B" poster authors must be at boards
  10:00 PM-11:00 PM "A" poster authors must be at boards
Saturday, March 29:
  Poster Session
  1:30 PM-2:30 PM Odd-numbered poster authors must be at boards
  2:30 PM-3:30 PM Even-numbered poster authors must be at boards
  Poster Session
  7:00 PM-10:00 PM     Open Poster Viewing (authors need not be present)


As shown in the list above, for each of the poster sessions, authors have been assigned a one-hour time slot during which they are expected to be at their poster for discussion. Additional poster times also have been scheduled on Thursday and Saturday evening, during which authors may choose to be present at their posters.




Preparing Effective Posters


Each poster author will be assigned HALF of a 6 foot poster board.  Each author will have net MAXIMUM useable space in a portrait/vertical format that measures 2’10” (86.36 cm) wide x 3’8” (111.76 cm) high.


Design of effective posters requires careful thought and advance preparation.  It is not sufficient to enlarge an abstract and add a few figures.  When planning a poster, the first task is to identify the one, two, or three principal messages you have to convey.  Then work out the most effective presentation and choose a headline to help highlight each point.

Poster presentations should be designed to summarize current research in graphics forms:  charts, tables, graphs, pictures, etc.  You poster should be self-explanatory so that you are free to supplement and discuss particular points raised in inquiry.  The following suggestion will help in preparing effective poster:



Mounting and Arranging Materials

  • Prepare a heading at the top of your poster indicating the abstract title, authors and affiliations.

  • Letter should be at least 1” (2.54 cm) high.

  • Materials should be mounted on thin, colored poster paper or cardboard and mounted on the poster board with push pins that will be provided.

  • Arrange materials in columns.


Important Display Reminders

  • Your presentation must be legible from a distance of at least 3’ (91.44 cm).  Keep visual materials simple and clear.

  • Detailed information should be provided in smaller type below the heading.  Details of methodology should be brief and should be brief and should be placed at the end of the legend.

  • Simple use of color can add effective emphasis.

  • Do not write or paint on your board.

  • For easy identification, provide a poster heading, listing its title and author(s). Lettering for the title should be at least 1" in height. The GSA will also place a number on your poster board.  That number should NOT be moved. If the number is moved or removed, your poster will not be considered for the poster board competition.

  • Posters should NOT be removed before March 29 at 10:00 p.m. If you need a poster for another presentation you should have a duplicate poster prepared.