Housing and Travel
Seattle is the gateway to the Pacific Northwest and
offers the best of both urban and outdoor experiences. It's
a world-class metropolis set within wild, beautiful natural
surroundings, offering the best of urban lifestyle while
embracing the rugged outdoors. Three national parks lie
within a two-hour drive of Seattle. Mt. Rainier National
Park features the snow-capped 14,000 foot mountain which
backdrops the city's skyline. Olympic National Park has the
only temperate rain forests in the continental US and the
North Cascades National Park offers stunning vies of jagged
peaks and glacial lakes. Description provided by Visit Seattle.
Housing is available at the University of Washington,
Seattle campus, Watertown Hotel and University Inn. Details
regarding the various housing options are listed below.
Housing Options
University of Washington, Seattle
Campus Housing
Reservations
Deadline for receipt of reservations is June 26, 2014.
Single Occupancy: $603.54
Double Occupancy: $428.54 per person
Package includes:
- five nights of housing
- five breakfasts, four lunches
and four dinners
- $20 nonrefundable Housing
Reservation Fee
- Applicable sales tax
The University of Washington is a pedestrian campus and
the residence halls are within a ten to fifteen minute walk
of most meeting facilities on campus. Housing and dining
services are offered as a package plan for Tuesday, July 29
through breakfast on Sunday, August 3, 2014. There is no credit for
shorter stays or unused dining allotments. Reservations are
nontransferable. Each guest must fill out a separate
reservation form and submit payment. Reservations and full
payment must be submitted no later than Tuesday, July 8,
2014. Reservations received after this date are charged a
$25 late reservation fee (plus applicable tax) and are only
processed on a space-available basis.
Conference guests will reside in double or single
occupancy rooms with private baths on west campus. All rooms
are furnished with twin-size beds, desks night stands,
dressers, bedding, towels, a small fan, soap, toilet paper
and drinking cups. Housekeeping exchanges guest towels and
empties wastebaskets each day.
Children 8 years of age or younger may bring a sleeping
bag to use on the floor of a fully-occupied room at no
additional charge. Children 9 years of age or older must
occupy a bed and are charged the full package rate. A fully
occupied room is one in which all available beds have been
paid for at the package rate. Cots, cribs, or extra bedding
for children are neither provided or available.
Telephones providing guests with free local calls are
available at the conference desk. Residence halls are not
air conditioned. Smoking is prohibited everywhere on campus,
including the residence hall sleeping rooms.
Hotels
Watertown
Hotel
4242 Roosevelt Way NE
Seattle, WA 98105
866-866-7977
Reservations:
reservations@staypineapple.com
Group code: 140729YEASTWT
Deadline for reservations: SOLD OUT
Single Occupancy: $159 per person, per night
Double Occupancy: $79.50 per person, per night
All rates are per room, per night and do not include the
local room tax which is currently 15.6%. To reserve a room,
you can reserve online, email or call the hotel directly at
the number listed above. When making a reservation use the
Group code: 140729YEASTWT.
The Watertown Hotel is a colorful and contemporary,
upscale hotel. It is just four blocks to the University of
Washington. The following amenities are available: free
underground parking, complimentary wireless internet,
complimentary local shuttle service, afternoon reception in
the lobby, computer station with printer in the lobby. The
hotel is 100% smoke-free. Check-in is at 4:00 pm and
check-out is at noon.
The
University Inn
4140 Roosevelt Way NE
Seattle, WA 98105
866-866-7977
Reservations:
reservations@staypineapple.com
Group code: 140729YEAST
Deadline for reservations: SOLD OUT
Single Occupancy: $137 per person, per night
Double Occupancy: $68.50 per person, per night
All rates are per room, per night and do not include the
local room tax which is currently 15.6%. To reserve a room,
you can reserve online, email or call the hotel directly at
the number listed above. When making a reservation use the
Group code: 140729YEAST.
The University Inn is a boutique hotel. It is just four
blocks to the University of Washington. The following
amenities are available: complimentary continental
breakfast, complimentary wireless internet, complimentary
local shuttle service, computer station with printer in the
lobby. The hotel is 100% smoke-free. Check-in is at 4:00 pm
and check-out is at noon.
Roommate Bulletin Board
An
electronic bulletin board
is available to facilitate finding a roommate. Registrants can post
messages regarding what type of roommate they are looking
for (male or female) and the participants will respond
directly to the registrant.
Payment
Reservations will not be processed unless full payment is
received with the reservation. Advance payment must be made
in US dollars by check or Visa/MasterCard.
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Reservations paid by check must be mailed.
Checks must be drawn on a US bank account, made payable
to the University of Washington and mailed with the
printed reservation form. The University of Washington
charges $25 for all returned checks.
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Reservations paid by Visa/MasterCard may be
submitted online, faxed or mailed. Your online
reservation authorizes the University of Washington to
charge your credit card for costs incurred after this
form has been signed. Additional charges can be, but are
not limited to, additional nights of lodging, dining,
parking, damages or unreturned keys.
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The University of Washington reserves the
legal right for recovery of reasonable attorney fees,
court costs and other reasonable collection costs
including payment of collection agency fees.
Confirmations
Once the housing reservation and full payment have been
processed, the guest will be sent an email confirmation. The
check-in location, travel directions to campus and
additional information will be included in the confirmation.
Cancellations
Reservation cancellations should be sent to
confhous@u.washington.edu. Cancellations received on or
before Tuesday, July 8, 2014,will receive a full refund less the housing reservation fee (plus applicable tax). If
the cancellations is received after July 8, 2014 but before
the scheduled arrival date, the prepayment less the housing
reservation fee, the late reservation fee (if applicable)
and one day of room and board (plus applicable tax) will be
retained and the balance will be refunded. If no advance
cancellation is received and the registrant does not check
in, no refund will be issued.
Campus Housing Check-in
Guests may check in any time after 2:00 pm and must check
out by 11:00 am, unless the confirmation states otherwise.
Room keys lost during the meeting will be charged to the
individual at the time of replacement at the cost of $100.00
(plus applicable tax) per set or the actual cost of the key
core replacement (plus applicable tax). Room keys not
returned directly to a Conference Desk by a guest at
checkout will result in an immediate lock change for which
the individual will be charged at the cost of $100.00.
Early Arrivals and Late Departures
Early Arrivals and Late Departures will be accepted on a
space-available basis for the nights of July 27, 28, August
3 and 4, 2014 at a rate of $60.00 per person per night,
double occupancy and $95.00 per person, single occupancy.
The rates do not include meal service. There is no refund
for canceled Early Arrival or Late Departure nights after
the reservation deadline date (Tuesday, July 8, 2014).
Questions or Concerns
Should you have any questions or concerns not addressed
above, please feel free to contact UW Conference Services at
confhous@u.washington.edu or 206-543-7636.
Travel
The Seattle-Tacoma
International Airport
(SEATAC) is located about 45 minutes
from the campus.
Shuttles and Taxis
Taxis and shuttles meet all arriving flights.
Shuttle Express and
Super Shuttle offer frequent trips between the airport
and the University. Shuttles cost approximately $36 for one
way. Attendees are encouraged to make reservations in
advance. Advance reservations are required for return trips
to the airport 24 hours ahead of the desired pick up time.
It is possible to book a round trip. Taxis cost
approximately $50.
Campus Map
The University of Washington, Seattle
campus map
details the buildings where the meeting will be held.
Parking
A limited amount of long-term parking is
available for overnight guests near the residence halls, and
carpooling is strongly encouraged. Availability is limited
and not guaranteed. Parking fees are payable upon entrance
to the campus and allow guests to enter and exit campus as
they please. Parking fees are charged daily on
Monday–Friday, and on Saturday from 7 a.m.–12 p.m. (noon).
There is no charge to park after 12 p.m. (noon) on Saturday
through 12 a.m. (midnight) on Sunday, and on UW holidays.
Complimentary parking is not available, and rates are
subject to change without advance notice. Recreational
campers and trailers are not permitted to park in UW parking
lots. Disability parking permits or other special
accommodations must be arranged in advance through
Conference Services. For parking rates and more information
contact
UW, Facilities Services.
Internet Access
Guests who bring their own computer can access the
internet directly via the Ethernet port in their sleeping
rooms. In order to access the internet, guests must have an
ethernet card on their computer software. A ethernet cord is
required to connect. University of Washington wireless
access is available in all public areas of campus and is
also accessible in west campus guest rooms. The required
login and password will be issued by the Conference Desk.
Weather
Summer is delightful in Seattle. The average temperature
is 74 Fahrenheit/23 Celsius. Heat waves do occur
periodically and campus buildings, including the residence
halls, are not air conditioned. Be prepared for cooler
evenings and occasional rain showers. You should bring a light jacket and umbrella as
well as comfortable walking shoes.
City Information
For information on what to do while in Seattle, visit the
Seattle
Convention and Visitors Bureau.
Visa Information
Applications for visas are sent to the U.S. State Department for a security review. You can also visit
the International Visitors Office
website. We advise scientists traveling to the United States to
apply for a visa as early as possible; at least six months before visa is needed.
Visitors traveling to the United States from all countries (including visa waiver countries) are required to register personal details online at least three days in advance of travel. The Department of Homeland Security (DHS),
Electronic System for Travel Authorization (ESTA) is a free, automated system used to determine the eligibility of visitors to travel to the United States. It collects the same information as the paper I-94W form you usually complete when traveling to the United States. ESTA applications may be submitted at any time prior to travel. An ESTA authorization generally will be valid for up to two years. DHS recommends that travelers submit an ESTA application as soon as they being travel plans.
To assist you with the Visa application process (not required for countries included in the Visa Waiver Program):
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Apply for visa at least three (3) months in advance. For countries that are on the State Sponsors of Terrorism List, the State Department suggests applying for a visa six (6) to eight (8) months in advance.
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Provide your entire trip itinerary, including travel to any countries other than the United States, at the time of visa application.
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If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.
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Provide proof of scientific status. For example, proof that you submitted an abstract for the meeting. Do not wait until you receive notification that your abstract has been accepted before applying for a visa. It is very rare that an abstract is denied.
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Provide meeting website and a copy of your letter of invitation.
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Provide evidence that you are intending to return to your country of residence. This includes such things as:
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Requirements vary by passport-issuing country and citizenship (not merely residency).
Visa Waiver Program
The Visa Waiver Program enables nationals of 36 participating countries to travel to the United States for tourism or business (visitor (B) visa purposes only) for stays of 90 days or less without obtaining a visa.
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