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2014 Important Dates

 

Workshop Deadline October 15
Abstract Submission Opens February 18
Conference Registration Opens February 25
Abstract Submission Deadline March 26
Chi-Bin Chien Award Nomination Deadline March 26
Abstract Revision Deadline March 27
Exhibit/ Sponsorship/ Advertising Deadline April 9
Travel Award Application Deadline May 1
Early Meeting Registration May 15
Platform and Poster Assignments online May 19
Housing Reservation May 24

Housing and Travel

 

Attendees must make housing reservations directly with the University or hotel of their choice. Descriptions of all of the properties are below. The meeting organizers will not be processing housing for the 2014 meeting. Cancelling your meeting registration does NOT cancel your housing.

 

Bulletin Board for Room Sharing

 

An electronic bulletin board is available to facilitate finding a roommate. Registrants can post messages regarding what type of roommate they are looking for i.e male or female, smoker or non-smoker and the participants will respond directly to the registrant.

 


 

HOTEL and HOUSING DESCRIPTIONS

 

The Madison Concourse Hotel

1 W. Dayton Street

Madison, WI 53703
608-257-6000

Reservations: 800-356-8293

Call in name: Zebrafish

Code number: 284118

 

Deadline for reservations: May 25, 2014

 

Single Occupancy: $135.00 per person, per night
Double Occupancy: $67.50 per person, per night

 

Governor's Club Level:

Single Occupancy: $185.00 per person, per night

Double Occupancy: $92.50 per person, per night

 

All rates are per room, per night and do not include the local room tax which is currently 14.5%. 

To reserve a room, you may either make a reservation online or by calling the hotel directly at the number listed above. When making a reservation by phone please use the following: call in name is Zebrafish and the code number is 284118.

 

The Madison Concourse Hotel is conveniently located across the street from the Overture Center where the plenary, concurrent, workshops and exhibits will be held and 8 blocks from the Memorial Union where dinner and the poster sessions will be held.  The following amenities are available: complimentary wireless internet access, complimentary shuttle to and from the airport, computer station in the lobby and an indoor pool. Reservations can be made online directly at the Madison Concourse Hotel reservation site or by calling the hotel.  Note that reservations will be accepted only when accompanied by a credit card guarantee or a deposit of the first night’s room and tax.

 


University of Wisconsin, Madison

Chadbourne Residence Hall

420 North Park Street
Madison, WI  53715
Pre-conference: 608-262-5576; During conference: 608-262-2688

conferenceservices@housing.wisc.edu

 

Single Occupancy: $63.43 per person, per night
Double Occupancy: $42.58 per person, per night

Daily breakfast is included with the room rate.

 

Online Reservations 

 

Deadline for reservations: June 8, 2014

 

All reservations must be made online and paid in full with a credit card by the deadline of June 8, 2014. Please do not mail payments. University Housing accepts MasterCard, Visa, Discover and American Express. A full refund less the $35 processing fee can be made until June 8, 2014. No refunds will be made after this date.

 

Chadbourne Residence Hall is conveniently located 2 blocks from Memorial Union where the poster sessions and dinners will be held.  All student-style rooms are air-conditioned and include single beds with linens, a small refrigerator, complimentary wireless Internet, television, bath towels, wash cloths and soap . Daily in-room housekeeping is included, except on Sundays, so extra towels are provided during Saturday service. Each floor has a television lounge and kitchenette. Each shared bathroom provides private shower and changing area and serves all the guest rooms on each wing. A fresh, hot breakfast is included in Rheta’s dining room on the first floor. A 24-hour desk provides check-in/out and friendly staff as resources during your stay. A computer tech center is available 24 hours a day and laundry, vending and ice are onsite.

 

Parking is not included with your residence hall accommodations. Parking permits should be ordered through the Wisconsin Union.

 

Renovations and Construction: University Housing and the campus have some renovations planned for this summer. Please pardon the dust and noise. Here are some resources regarding the construction:

 


DoubleTree by Hilton Hotel Madison

525 West Johnson Street

Madison, WI
608-251-5511

800-222-8733

 


Single Occupancy: $135 per person, per night
Double Occupancy: $67.50 per person, per night

All rates are per room, per night and do not include the local room tax which is currently 14.5%.

 

Online Reservation

Group Name: Zebrafish Meeting 2014 and Group Code: ZEB

Deadline for reservations: May 24, 2014

To reserve a room, you may either make a reservation online or by calling the hotel directly at the number listed above.

The Doubletree Hotel is conveniently located in the heart of downtown Madison, on the eastern edge of the University of Wisconsin campus between Lake Monona and Lake Mendota and within walking distance to the shopping and entertainment district. The following amenities are available for hotel guests: complimentary internet access, parking, shuttle service to and from the airport and a fitness center. Note that reservations will be accepted only when accompanied by a credit card guarantee or a deposit of the first night’s room and tax.


The Dahlman Campus Inn

601 Langdon Street
Madison, WI  53703
608-257-4391
800-589-6285

Online: Campus Inn

 

Deadline: May 24, 2014

Single Occupancy: $135 per person, per night
Double Occupancy: $67.50 per person, per night

All rates are per room, per night and do not include the local room tax which is currently 14.5%.

 

When making a reservation by phone, please use the following: Group Number: 138872 and Group Name: Zebrafish Conference.

 

The Dahlman Campus Inn is 2 blocks from Memorial Union where the poster sessions and dinners will be held. The hotel is also conveniently located by State Street which is the heart of Madison’s shopping and restaurant district. All the rooms have been recently renovated. The following complimentary amenities are included with your room: continental breakfast, round trip airport shuttle, underground parking and wireless internet. 

 

Note that reservations will be accepted only when accompanied by a credit card guarantee or a deposit of the first night’s room and tax.

 


The Inn on the Park

22 South Carroll Street
Madison, WI 53703
608-285-8000 ext 1160

Single Occupancy: $135 per person, per night, plus tax
Double Occupancy: $67.50 per person, per night, plus tax

 

To Reserve a Room Call:

608-285-8000 or 800-270-8811

When making a reservation, please use the following Group Name: Zebrafish Conference 2014.

Deadline for reservations: May 24, 2014

 

All rates are per room, per night and do not include the local room tax which is currently 14.5%.

An urban landmark on the Capitol Square in Madison, the hotel is located directly across from the magnificent State Capitol building. The following complimentary amenities are included with your room: round trip airport shuttle, fitness center and wireless internet. Reservations can be made by calling 800-279-8811 or 608-285-8000.  Note that reservations will be accepted only when accompanied by a credit card guarantee or a deposit of the first night’s room and tax. 

 


 

Cancellations

 

Please refer to each property’s website to determine their cancellation policy. If attendees need to cancel their housing they must do so directly with the property.  Cancelling your meeting registration does NOT cancel your housing.

 


 

City Information


For information on what to do while you’re in Madison, WI please visit the Visitors Bureau.

 


 

Child Care

 

Chicken Soup Hourly Child Care

601 North Whitney Way & 3553 University Avenue Madison, WI 53705

Office: 608-233-9970

Reservation Line:  608-233-7373

 

With a reservation, Chicken Soup is available to watch your child(ren) while you attend the conference. There is a one time $25 registration fee. Please contact Chicken Soup directly to make reservations.

 

Fees:

$11/hour for ages 0-2 years

$10/hour for ages 3-12

Minimum charge of 2 hours.

 


 

Weather


The average daily temperature in June is 79. Attendees should also plan on rain and/or cooler weather in the evening.

 

 


 

Visa Information


As part of security procedures, applications for visas are sent to the U.S. State Department for a security review.  You can also visit the International Visitors Office website. We advise scientists traveling to the United States to apply for a visa as early as possible; at least three months before visa is needed.

 

Visitors traveling to the United States from all countries (including visa waiver countries) are required to register personal details online at least three days in advance of travel. The Department of Homeland Security (DHS), Electronic System for Travel Authorization (ESTA) is a free, automated system used to determine the eligibility of visitors to travel to the United States. It collects the same information as the paper I-94W form you usually complete when traveling to the United States. ESTA applications may be submitted at any time prior to travel. An ESTA authorization generally will be valid for up to two years. DHS recommends that travelers submit an ESTA application as soon as they being travel plans.

 


 

Visas

 

To assist you with the Visa application process (not required for countries included in the Visa Waiver Program):

 

  • Apply for visa at least three (3) months in advance. For countries that are on the State Sponsors of Terrorism List, the State Department suggests applying for a visa six (6) to eight (8) months in advance.
  • Provide your entire trip itinerary, including travel to any countries other than the United States, at the time of visa application.
  • If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.
  • Provide proof of scientific status. For example, proof that you submitted an abstract for the meeting. Do not wait until you receive notification that your abstract has been accepted before applying for a visa. It is very rare that an abstract is denied.
  • Provide meeting website and a copy of your  letter of invitation.
  • Provide evidence that you are intending to return to your country of residence. This includes such things as:
    • family ties in current country of residence
    • property ownership
    • bank account
    • an employment contract or statement from employer showing that position will continue after the dates of the meeting
  • Requirements vary by passport-issuing country and citizenship (not merely residency).

 


 

Visa Waiver Program

 

The Visa Waiver Program enables nationals of 36 participating countries to travel to the United States for tourism or business (visitor (B) visa purposes only) for stays of 90 days or less without obtaining a visa.

 


 

 

Travel/Ground Transportation

 

The Dane County Regional Airport serves Madison, WI.   Registrants can also fly into Milwaukee’s General Mitchell International Airport or Chicago’s O’Hare or Midway Airports and then take a bus to Madison.

 

A complimentary shuttle will be available for registrants between Dane County Regional Airport and the University of WI, Madison campus on Tuesday, June 24 between 1:00 pm and 8:00 pm and Saturday, June 28 from 8:00 am until 2:00 pm. The shuttle will run in continuous loops between Dane County Regional Airport and the housing sites (UW, Smith Hall and hotels).  Upon exiting the airport from baggage claim; proceed across the curbside lane for the public, and you will see the commercial lane for buses and hotel vans. Look for red and white Badger coaches with "Zebrafish Conference" signs in the window. Attendees arriving or departing other then the posted shuttle times must coordinate their own transportation.

 

Ground transportation options for the various airports are listed below for those arriving or departing when the complimentary shuttle is not available.

 

 

Airport

Est. Travel Time

Transportation

Fare

Madison, WI, Dane County Airport  

15 minutes

Union Cab
Madison Taxi
Badger Cab

$15

O’Hare and Midway Airports

3-4 hours

Van Galder Bus

$29-$31

Milwaukee General Mitchell Airport

2 hours

Badger Bus

$20.50-$25

 

A typical daily schedule of Van Galder Bus departures from O'Hare International Airport to Madison, WI is below.


From:
Chicago O'Hare Airport, IL
To:
Madison, WI
 
Terminal 5 (International) lower level door 5E
O'Hare Airport, Bus/Shuttle Center Door 4
Dutch Mill Park & Ride, Highway 51 & Broadway
U. of Wisconsin Memorial Union, 800 Langdon St.
Route/Trip
Daily 6:00a 6:30a 9:20a 9:35a
Daily 7:00a 7:30a 10:15a 10:30a
Daily 8:30a 9:00a 11:50a 12:05p
Daily 10:30a 11:00a 1:50p 2:05p
Daily 12:30p 1:00p 3:50p 4:05p
Daily 2:00p 2:30p 5:20p 5:35p
Daily 3:30p 4:00p 6:50p 7:05p
Daily 5:00p 5:30p 8:20p 8:35p
Daily 6:00p 6:30p 9:20p 9:35p
Daily 7:00p 7:30p 10:05p 10:20p
Daily 8:30p 9:00p 11:50p 12:05at
Daily 10:30p 11:00p 1:20at 1:35at
t Indicates next day.

 

 


 

Parking

 

Parking is available for those staying in University of Wisconsin’s Chadbourne Hall. Parking permits can be purchased from UW Transportation Services.