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Housing and Travel
Attendees must make housing reservations directly with the University or hotel of their choice. Descriptions of all of the properties are below. The meeting organizers will not be processing housing for the 2014 meeting. Cancelling your meeting registration does NOT cancel your housing.
Bulletin Board for Room Sharing
An electronic bulletin board is available to facilitate finding a roommate. Registrants can post messages regarding what type of roommate they are looking for i.e male or female, smoker or non-smoker and the participants will respond directly to the registrant.
HOTEL and HOUSING DESCRIPTIONS
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The Madison Concourse Hotel
1 W. Dayton Street
Madison, WI 53703
608-257-6000
Reservations: 800-356-8293
Call in name: Zebrafish
Code number: 284118
Deadline for reservations: May 25, 2014
Single Occupancy: $135.00 per person, per night
Double Occupancy: $67.50 per person, per night
Governor's Club Level:
Single Occupancy: $185.00 per person, per night
Double Occupancy: $92.50 per person, per night
All rates are per room, per night and do not include the local room tax which is currently 14.5%.
To reserve a room, you may either make a reservation online or by calling the hotel directly at the number listed above. When making a reservation by phone please use the following: call in name is Zebrafish and the code number is 284118.
The Madison Concourse Hotel is conveniently located across the street from the Overture Center where the plenary, concurrent, workshops and exhibits will be held and 8 blocks
from the Memorial Union where dinner and the poster sessions will be held. The following amenities are available: complimentary wireless internet access, complimentary
shuttle to and from the airport, computer station in the lobby and an indoor pool. Reservations can be made online directly at the Madison Concourse Hotel reservation site or
by calling the hotel. Note that reservations will be accepted only when accompanied by a credit card guarantee or a deposit of the first night’s room and tax.
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University of Wisconsin, Madison
Chadbourne Residence Hall
420 North Park Street
Madison, WI 53715
Pre-conference: 608-262-5576; During conference: 608-262-2688
conferenceservices@housing.wisc.edu
Single Occupancy: $63.43 per person, per night
Double Occupancy: $42.58 per person, per night
Daily breakfast is included with the room rate.
Online Reservations
Deadline for reservations: June 8, 2014
All reservations must be made online and paid in full with a credit card by the deadline of June 8, 2014. Please do not mail payments. University Housing accepts MasterCard, Visa, Discover and American Express. A full refund less the $35 processing fee can be made until June 8, 2014. No refunds will be made after this date.
Chadbourne Residence Hall is conveniently located 2 blocks from Memorial Union where the poster sessions and dinners will be held. All student-style rooms are air-conditioned and include single beds with linens, a small refrigerator, complimentary wireless Internet, television, bath towels, wash cloths and soap . Daily in-room housekeeping is included, except on Sundays, so extra towels are provided during Saturday service. Each floor has a television lounge and kitchenette. Each shared bathroom provides private shower and changing area and serves all the guest rooms on each wing. A fresh, hot breakfast is included in Rheta’s dining room on the first floor. A 24-hour desk provides check-in/out and friendly staff as resources during your stay. A computer tech center is available 24 hours a day and laundry, vending and ice are onsite.
Parking is not included with your residence hall accommodations. Parking permits should be ordered through the Wisconsin Union.
Renovations and Construction: University Housing and the campus have
some renovations planned for this summer. Please
pardon the dust and noise. Here are some resources
regarding the construction:
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DoubleTree by Hilton Hotel Madison
525 West Johnson Street
Madison, WI
608-251-5511
800-222-8733
Single Occupancy: $135 per person, per night
Double Occupancy: $67.50 per person, per night
All rates are per room, per night and do not include the local room tax which is currently 14.5%.
Online Reservation
Group Name: Zebrafish Meeting 2014 and Group Code: ZEB
Deadline for reservations: May 24, 2014
To reserve a room, you may either make a reservation online or by calling the hotel directly at the number listed above.
The Doubletree Hotel is conveniently located in the heart of downtown Madison, on the eastern edge of the University of Wisconsin campus between Lake Monona and Lake Mendota and within walking distance to the shopping and entertainment district. The following amenities are available for hotel guests: complimentary internet access, parking, shuttle service to and from the airport and a fitness center. Note that reservations will be accepted only when accompanied by a credit card
guarantee or a deposit of the first night’s room and tax. |
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The Dahlman Campus Inn
601 Langdon Street
Madison, WI 53703
608-257-4391
800-589-6285
Online: Campus Inn
Deadline: May 24, 2014
Single Occupancy: $135 per person, per night
Double Occupancy: $67.50 per person, per night
All rates are per room, per night and do not include the local room tax which is currently 14.5%.
When making a reservation by phone, please use the following: Group Number: 138872 and Group Name: Zebrafish Conference.
The Dahlman Campus Inn is 2 blocks from Memorial Union where the poster sessions and dinners will be held. The hotel is also conveniently located by State Street which is the heart of Madison’s shopping and restaurant district. All the rooms have been recently renovated. The following complimentary amenities are included with your room: continental breakfast, round trip airport shuttle, underground parking and wireless internet.
Note that reservations will be accepted only when accompanied by a credit
card guarantee or a deposit of the first night’s room and tax.
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The Inn on the Park
22 South Carroll Street
Madison, WI 53703
608-285-8000 ext 1160
Single Occupancy: $135 per person, per night, plus
tax
Double Occupancy: $67.50 per person, per night, plus tax To
Reserve a Room Call:
608-285-8000 or 800-270-8811
When making a reservation, please use the following Group Name: Zebrafish Conference 2014.
Deadline for reservations: May
24, 2014
All rates are per room, per night and do not include the local room tax which is currently 14.5%.
An urban landmark on the Capitol Square in
Madison, the hotel is located directly across from the
magnificent State Capitol building. The following
complimentary amenities are included with your room:
round trip airport shuttle, fitness center and wireless
internet. Reservations can be made by calling
800-279-8811 or 608-285-8000. Note that
reservations will be accepted only when accompanied by a
credit card guarantee or a deposit of the first night’s
room and tax.
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Cancellations
Please refer to each property’s website to determine their cancellation policy. If attendees need to cancel their housing they must do so directly with the property. Cancelling your meeting registration does NOT cancel your housing.
City Information
For information on what to do while you’re in Madison, WI please visit the Visitors Bureau.
Child Care
Chicken Soup Hourly Child Care
601 North Whitney Way & 3553 University Avenue Madison, WI 53705
Office: 608-233-9970
Reservation Line: 608-233-7373
With a reservation, Chicken Soup is available to watch your child(ren) while you attend the conference. There is a one time $25 registration fee. Please contact Chicken Soup directly to make reservations.
Fees:
$11/hour for ages 0-2 years
$10/hour for ages 3-12
Minimum charge of 2 hours.
Weather
The average daily temperature in June is 79. Attendees should also plan on rain and/or cooler weather in the evening.
Visa Information
As part of security procedures, applications for visas are sent to the U.S. State Department for a security review.
You can also visit the International Visitors Office website. We advise scientists traveling to the United States to apply for a visa as early as possible; at least three months before visa is needed.
Visitors traveling to the United States from all countries (including visa waiver countries) are required to register personal details online at least three days in advance of travel. The Department of Homeland Security (DHS),
Electronic System for Travel Authorization (ESTA) is a free, automated system used to determine the eligibility of visitors to travel to the United States. It collects the same information as the paper I-94W form you usually complete when traveling to the United States. ESTA applications may be submitted at any time prior to travel. An ESTA authorization generally will be valid for up to two years. DHS recommends that travelers submit an ESTA application as soon as they being travel plans.
Visas
To assist you with the Visa application process (not required for countries included in the Visa Waiver Program):
- Apply for visa at least three (3) months in advance. For countries that are on the State Sponsors of Terrorism List, the State Department suggests applying for a visa six (6) to eight (8) months in advance.
- Provide your entire trip itinerary, including travel to any countries other than the United States, at the time of visa application.
- If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.
- Provide proof of scientific status. For example, proof that you submitted an abstract for the meeting. Do not wait until you receive notification that your abstract has been accepted before applying for a visa. It is very rare that an abstract is denied.
- Provide meeting website and a copy of your letter of invitation.
- Provide evidence that you are intending to return to your country of residence. This includes such things as:
- family ties in current country of residence
- property ownership
- bank account
- an employment contract or statement from employer showing that position will continue after the dates of the meeting
- Requirements vary by passport-issuing country and citizenship (not merely residency).
Visa Waiver Program
The Visa Waiver Program enables nationals of 36 participating countries to travel to the United States for tourism or business (visitor (B) visa purposes only) for stays of 90 days or less without obtaining a visa.
Travel/Ground Transportation
The Dane County Regional Airport serves Madison, WI. Registrants can also fly into Milwaukee’s General Mitchell International Airport or Chicago’s O’Hare or Midway Airports and then take a bus to Madison.
A complimentary shuttle will be available for registrants between Dane County
Regional Airport and the University of WI, Madison campus on Tuesday, June 24
between 1:00 pm and 8:00 pm and Saturday, June 28 from 8:00 am until 2:00 pm.
The shuttle will run in continuous loops between Dane County Regional Airport
and the housing sites (UW, Smith Hall and hotels). Upon exiting the
airport from baggage claim; proceed across the curbside lane for the public, and
you will see the commercial lane for buses and hotel vans. Look for red and
white Badger coaches with "Zebrafish Conference" signs in the window. Attendees arriving or departing other then the posted shuttle times must coordinate their own transportation.
Ground transportation options for the various airports are listed below for those arriving or departing when the complimentary shuttle is not available.
A typical daily schedule of Van Galder Bus departures from O'Hare International Airport to Madison, WI is below.
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| Daily |
6:00a |
6:30a |
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9:20a |
9:35a |
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| Daily |
7:00a |
7:30a |
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10:15a |
10:30a |
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| Daily |
8:30a |
9:00a |
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11:50a |
12:05p |
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| Daily |
10:30a |
11:00a |
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1:50p |
2:05p |
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| Daily |
12:30p |
1:00p |
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3:50p |
4:05p |
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| Daily |
2:00p |
2:30p |
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5:20p |
5:35p |
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| Daily |
3:30p |
4:00p |
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6:50p |
7:05p |
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| Daily |
5:00p |
5:30p |
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8:20p |
8:35p |
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| Daily |
6:00p |
6:30p |
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9:20p |
9:35p |
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| Daily |
7:00p |
7:30p |
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10:05p |
10:20p |
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| Daily |
8:30p |
9:00p |
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11:50p |
12:05at |
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| Daily |
10:30p |
11:00p |
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1:20at |
1:35at |
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t Indicates next day.
Parking
Parking is available for those staying in University of Wisconsin’s Chadbourne Hall. Parking permits can be purchased from UW Transportation Services.
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